On Oct 29, 2019, at 2:23 PM, Pontious, Susan (ART) <susan.pontious@sfgov.org> wrote:
S. F. City ordinance requires retention of score sheets. They become a public document subject to public records request.
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From: public_art_network@americansforthearts.simplelists.com <public_art_network@americansforthearts.simplelists.com> on behalf of Beth Tobey <btobey@cityofsantacruz.com>
Sent: Tuesday, October 29, 2019 3:06:12 PM
To: 'public_art_network@americansforthearts.simplelists.com' <public_art_network@americansforthearts.simplelists.com>
Subject: RE: Q for my City Govt friends - retaining scoring sheets etc for artist selection processes?
Thanks!
Beth
From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Megan Berner
Sent: Tuesday, October 29, 2019 1:58 PM
To: public_art_network@americansforthearts.simplelists.com
Subject: Re: Q for my City Govt friends - retaining scoring sheets etc for artist selection processes?
Hi Beth,
If we use scoring sheets in our selection process, we are required to keep them for at least one year. After that, the meeting minutes are all that we have to keep on record. That is generally where all the discussion around the project is anyway and we do all of our artist selection processes as part of our public meetings.
Megan Berner
Public Art Program Coordinator
City of Reno
Arts, Culture, & Events
Office of the City Manager
McKinley Arts & Culture Center
925 Riverside Drive
Reno, NV 89503
w. 775.326.6333
On Tue, Oct 29, 2019 at 1:42 PM Beth Tobey <btobey@cityofsantacruz.com> wrote:
Does anyone have guidelines on record retention for scoring sheets used in an artist selection process? Or is it OK simply to document who was part of the interview panel and the general process in case you get a public record request regarding who was selected and why?
<image001.png>Beth Tobey (she/her)Arts Program Manager
City of Santa Cruz Economic Development Office
(831) 420-5154 | btobey@cityofsantacruz.com
www.SantaCruzCityArts.com
WWW.CruzCal.org
<image002.jpg>
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