S. F. City ordinance requires retention of score sheets. They become a public document subject to public records request.

Get Outlook for iOS

---

From: public_art_network@americansforthearts.simplelists.com <public_art_network@americansforthearts.simplelists.com> on behalf of Beth Tobey <btobey@cityofsantacruz.com>
Sent: Tuesday, October 29, 2019 3:06:12 PM
To: 'public_art_network@americansforthearts.simplelists.com' <public_art_network@americansforthearts.simplelists.com>
Subject: RE: Q for my City Govt friends - retaining scoring sheets etc for artist selection processes?

 

This message is from outside the City email system. Do not open links or attachments from untrusted sources.

 

Thanks!

Beth

 

From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Megan Berner
Sent: Tuesday, October 29, 2019 1:58 PM
To: public_art_network@americansforthearts.simplelists.com
Subject: Re: Q for my City Govt friends - retaining scoring sheets etc for artist selection processes?

 

Hi Beth,

If we use scoring sheets in our selection process, we are required to keep them for at least one year. After that, the meeting minutes are all that we have to keep on record. That is generally where all the discussion around the project is anyway and we do all of our artist selection processes as part of our public meetings.

 

Megan Berner

Public Art Program Coordinator

City of Reno

Arts, Culture, & Events

Office of the City Manager

McKinley Arts & Culture Center

925 Riverside Drive

Reno, NV  89503
w. 775.326.6333

c. 775.399.0574

e. bernerm@reno.gov

Renoculture.com

 

 

 

On Tue, Oct 29, 2019 at 1:42 PM Beth Tobey <btobey@cityofsantacruz.com> wrote:

Does anyone have guidelines on record retention for scoring sheets used in an artist selection process? Or is it OK simply to document who was part of the interview panel and the general process in case you get a public record request regarding who was selected and why?

 

 

<image001.png>

Beth Tobey (she/her)

Arts Program Manager

City of Santa Cruz Economic Development Office

(831) 420-5154 | btobey@cityofsantacruz.com
www.SantaCruzCityArts.com
WWW.CruzCal.org

 

<image002.jpg>

 

To unsubscribe from this list please go to http://archives.simplelists.com

 

 

 

CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain confidential information that is also legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, distribution or use of any of the information contained in or attached to this transmission is prohibited. If you have received this transmission in error, please immediately notify the sender and immediately destroy the original transmission and its attachments without reading or saving in any manner. Thank you.

To unsubscribe from this list please go to http://archives.simplelists.com

To unsubscribe from this list please go to http://archives.simplelists.com

To unsubscribe from this list please go to http://archives.simplelists.com