Hi Sierra,

 

We do something like this. We have a non-profit organization curate and install exhibits in the main hallway of City Hall on a rotating quarterly basis. We have our agreement set up as a License to Display Artwork. Aside from some standard legal language, we define that installation and removal entails the delivery, setup, installation, and removal of the art exhibits in the area based on a mutually agreeable schedule, and it include terms that allow the city to reject artwork that it deems as inappropriate. The licensee must maintain the area (it must be maintained in the same condition that it was provided to the licensee) and remediate any damage incurred by the installation or removal of the artwork, or by the equipment, at their sole expense, and the agreement removes all liability from the city. They also are not allowed to make any improvements to the area without written approval by the city. Finally, no sale of artwork may take place on city property – they may advertise pieces for sale on their identifying tags, but the actual transaction must happen at their own facility and the piece cannot be retrieved until after the conclusion of the exhibit.

 

I hope this helps!

 

Danielle Osborne
HSCV Administrator | Human Service & Community Vitality
(623) 222-1034 | Danielle.Osborne@surpriseaz.gov
City of Surprise | 16000 N. Civic Center Plaza | Surprise, AZ 85374

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