Mine too that I just sent is part of the artist’s contract, the last exhibit, Exhibit D
😊
Jana L Weldon
Beautification, Arts & Sciences Program Manager
928.863.4298 (Primary: Work Cell)
928.213.2969 (Desk/Voicemail Only)
6 E Aspen Ave, Suite 200
Flagstaff, AZ 86001
“It’s not
what you look at that matters, it’s what you see.” Thoreau
Bed,
Board & Beverage Tax Funds benefit
Beautification, Arts & Sciences
From: Laura Atria <Laura.Atria@copbfl.com>
Sent: Thursday, September 5, 2024 2:01 PM
To: Jana L. Weldon <Jana.Weldon@flagstaffaz.gov>; Jordyn Patrias (Arts) <Jordyn.Patrias@sanantonio.gov>; 'Fox, Willow' <Willow.Fox@4culture.org>; TSUS Public Art <publicart@tsus.edu>; public_art_network@americansforthearts.simplelists.com
Subject: RE: [EXTERNAL] RE: Closeout documents
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Here’s the form Pompano uses. We include this as an exhibit in our Contracts and state it is to be filled out and returned prior to their last payment.
From:
public_art_network@americansforthearts.simplelists.com <public_art_network@americansforthearts.simplelists.com>
On Behalf Of Jana L. Weldon
Sent: Thursday, September 5, 2024 4:59 PM
To: Jordyn Patrias (Arts) <Jordyn.Patrias@sanantonio.gov>; 'Fox, Willow' <Willow.Fox@4culture.org>; TSUS Public Art <publicart@tsus.edu>;
public_art_network@americansforthearts.simplelists.com
Subject: RE: [EXTERNAL] RE: Closeout documents
EXHIBIT D ARTISTIC, TECHNICAL AND MAINTENANCE RECORD (To be submitted with final invoice) 1. General Information Artist Title of artwork Location General description
of artwork 2. Artist’s Statement about Artwork – to be used for publicity of
EXHIBIT D
ARTISTIC, TECHNICAL AND MAINTENANCE RECORD
(To be submitted with final invoice)
1. General Information
Artist
Title of artwork
Location
General description of artwork
2. Artist’s Statement about Artwork – to be used for publicity of the Artwork.
3. Artwork Information – in depth information for overall Artwork and for each individual element.
Medium and Description of Materials (include materials thickness, welding rod alloy or joint material, casting alloy, wax body, glass or fiber type)
Special Methods Utilized in Execution of Artwork (welding or joint method, technique or construction method – attach fabrication drawings)
Material Finish (glaze, paint color and type, sanding grit, tool pattern, patina, surface sealer)
Installation Method(s) (foundation installation structure, bolt/pin size, grout)
Placement of Artwork (cautions regarding sunlight, heat, etc)
4. Vendors/Parts/Storage – include supplier’s name, address and phone number, description for
all components of Artwork; attach copies of manufacturer specifications whenever possible.
5. Regular Maintenance Schedule – include cleaning agents and recommended cleaning procedure,
yearly maintenance schedule for the entire Artwork and recommended procedure to check any electrical or mechanical parts that are integrated in this work.
6. Special Considerations and/or Additional Pertinent Information
7. Plaque Text
Artist’s Name
Title of Artwork, Year Completed
Beautification, Arts & Sciences, City of Flagstaff
Jana L Weldon
Beautification, Arts & Sciences Program Manager
928.863.4298 (Primary: Work Cell)
928.213.2969 (Desk/Voicemail Only)
6 E Aspen Ave, Suite 200
Flagstaff, AZ 86001
“It’s not
what you look at that matters, it’s what you see.” Thoreau
Bed,
Board & Beverage Tax Funds benefit
Beautification, Arts & Sciences
From:
public_art_network@americansforthearts.simplelists.com <public_art_network@americansforthearts.simplelists.com>
On Behalf Of Jordyn Patrias (Arts)
Sent: Thursday, September 5, 2024 1:39 PM
To: 'Fox, Willow' <Willow.Fox@4culture.org>; TSUS Public Art <publicart@tsus.edu>;
public_art_network@americansforthearts.simplelists.com
Subject: RE: [EXTERNAL] RE: Closeout documents
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Hi all,
I’m also interested in this.
As related to this topic, I would be curious to know what type of requirements people have for their maintenance forms and any templates folks would be willing to share!
Thank you!
Jordyn Patrias, MA, PMP
(she/her/hers)
Lead Public Art Project Manager, Public Art Division
Department of Arts & Culture
210.207.1434 (Office)
From:
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On Behalf Of Fox, Willow
Sent: Thursday, September 5, 2024 12:00 PM
To: TSUS Public Art <publicart@tsus.edu>;
public_art_network@americansforthearts.simplelists.com
Subject: [EXTERNAL] RE: Closeout documents
Hi Nisa,
Good question, I’m also curious if there’s anything of a standard. For commissions and purchases we ask for an artist bio and statement, and a maintenance info form that goes into every little detail about
fabrication and maintenance needs/recommendations. We also request an updated resume for commissions. We also save any as-builts and stamped engineering documents, which usually the PM has on hand already.
There are many other files we keep on permanent record for each project, but these are the ones that come from the artist at the end of a project.
Cheers,
~W~
Willow Fox
(she/her/hers)
4CULTURE | Public
Art
Website
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101 Prefontaine Pl S, Seattle, WA 98104
From: TSUS Public Art (via public_art_network list) <public_art_network@americansforthearts.simplelists.com>
Sent: Wednesday, September 4, 2024 10:52 AM
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Subject: Closeout documents
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Question for program administrators: what "closeout" documents do you require an artist provide/complete at the end of a project? Do these documents differ if you are commissioning a piece or purchasing
existing art? I'm curious if there is a documentation standard across the industry.
The various closeout documents I've encountered include:
-Title transfer document
-Certificate of Authenticity
-Acknowledgement of ownership
-Final project report with budget
-Affidavit of Bills Paid (notarized)
-Statement of completion
Thanks!
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Nisa Barger Director of Public Art The Texas State University System 512.463.4861 | www.tsus.edu | nisa.barger@tsus.edu |
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