In New Hampshire we have some exemptions to the open meeting law.

Although it hasn’t been necessary to use it, this is what we could rely on: c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.

Also if the video is going to be about the process, perhaps they would consider using only footage of the artist that is commissioned for the project in order to protect the reputations of the artists that are not. That language could easily be incorporated into a waiver.

NHSCA 2016 signature

Cassandra Mason

Grants Officer

Department of Natural and Cultural Resources

603.271.7926 | cassandra.mason@dcr.nh.gov

From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Pontious, Susan (ART)
Sent: Monday, July 16, 2018 6:13 PM
To: public_art_network@americansforthearts.simplelists.com
Subject: RE: please post - question about filming artist presentations

In San Francisco, all selection panel meetings are public meetings, so of course, the press can attend. While I believe S.F.’s open meeting rules are more expansive than the state’s, nonetheless the state has a pretty broad definition of what constitutes a public meeting. While filming artist presentations seems awfully aggressive on the part of the press (mercifully, that has never happened here) the press may be within their rights to do so. Public programs within the state of California should check with their city attorneys regarding how their selection panels fit within Calif.’s open meeting laws.

Susan Pontious

Civic Art Collection and Public Art Program Director

San Francisco Arts Commission

401 Van Ness Ave. #325

San Francisco, CA 94102

Direct: (415) 252-2241

FAX: 415-934-1022

Sfartscommission.org

From: public_art_network@americansforthearts.simplelists.com <public_art_network@americansforthearts.simplelists.com> On Behalf Of Zaremba, Kristen W.
Sent: Monday, July 16, 2018 10:21 AM
To: public_art_network@americansforthearts.simplelists.com
Subject: RE: please post - question about filming artist presentations

Hi Lisa,

Chiming in as I agree with other’s observations. The finalists would all have to be amenable, and the effect on the panel would potentially be significant (as it goes beyond speaking in a public meeting to essentially being ‘actors’ in the video).

We have had artists request to document their own design presentations to our public art committee (or other public bodies), which feels more appropriate- it’s a standing public meeting (with an expectation that your likeness may be recorded), they’ve already won the commission, and the discussion is about the design. Perhaps this would work for your process?

Good luck!

Kristen

Kristen Zaremba

Public Art Coordinator

Cultural Affairs Division, Economic and Workforce Development Department

City of Oakland, 1 Frank H. Ogawa Plaza, 9^th Floor

Oakland, CA 94612

510-238-2155 / kzaremba@oaklandnet.com

http://www.oaklandculturalarts.org or http://www.oaklandca.gov

From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Lambe, Susan
Sent: Monday, July 16, 2018 9:02 AM
To: public_art_network@americansforthearts.simplelists.com
Subject: RE: please post - question about filming artist presentations

Weighing in – Renee’s point is valid. Being filmed during an interview for a public art project would leave the highly skilled and highly capable finalists who were not selected hanging out in this film as “losers”. It would be potentially humiliating, and would certainly have needed to be shared with the artists before they signed up to participate in such a process.

To Andy’s point, transparency and trust in public art is required from public commissioning agencies, but this isn’t the way to get there.

Susan Lambe, PLA, CNU-A

Art In Public Places Program Manager

512.974.7852

Mailing address: Cultural Arts Division Office P.O. Box 1088, Austin, TX 78767

austincreates.com :: facebook.com/AustinAIPP :: resources for artists!

From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Andy Witt
Sent: Monday, July 16, 2018 9:45 AM
To: public_art_network@americansforthearts.simplelists.com
Subject: RE: please post - question about filming artist presentations

I would argue just the opposite. This is “public” art for a government project. With all the hoohah about public art for and against, a video available on the selection process can be a very valuable learning experience for the naysayers and those accusing government agencies of wasting funds.

I for one, totally appreciate the video documentaries on PBS, Nat Geo, e tc, about creation and process and the behind the scenes that allow the viewer to understand the complexities and people behind those projects.

Making a public art selection process creates transparency and trust

Andy Witt

Andrew Witt

Executive Director

St Johns Cultural Council

15 Old Mission Avenue

St Augustine, FL 32084

904-808-7330

From: public_art_network@americansforthearts.simplelists.com [mailto:public_art_network@americansforthearts.simplelists.com] On Behalf Of Renee Piechocki
Sent: Monday, July 16, 2018 10:04 AM
To: public_art_network@americansforthearts.simplelists.com
Subject: Re: please post - question about filming artist presentations

Dear Lisa,

I think this idea is somewhere on the range of very uncomfortable to terrible. It sets up an unprofessional environment for what is in effect a job interview and turns the public art process for this project into an episode of “America’s Got Talent.”

I would ask your colleagues at this corporation if they often interview candidates for other jobs within their company and if they would ever make a video featuring the people who lost the job. I am guessing this is not part of their regular practice. But keep us posted. Maybe this is part of their HR process?

I can also see the possibility of taped interviews creating an environment where the panel to not want to express themselves with complete honesty during the review process because they are uncomfortable with the filming.

If you do continue with this, the fact that the interviews will be filmed and potentially made public needs to be included in the call for artists so artists have the opportunity to make a decision whether or not they are comfortable with this idea from the beginning.

Sincerely,

Renee

Renee Piechocki

reneepiechocki.com

On Tue, Jul 10, 2018, at 4:50 PM, Lisa Mariam wrote:

All,

We’re coordinating the artist selection process for a public art project at a corporate headquarters, and five finalists will present and interview later this month. The firm would like to document the process by filming the presentation/interviews and incorporating them into a video about the final work.

Have you had any experience with filming presentations, and if so have you used a waiver that you could share?

Thank you,

Lisa

LISA MARIAM
DIRECTOR OF GRANTS & SERVICES
lmariam@artsfairfax.org
703.642.0862 x1
ARTSFAIRFAX.org
2667 Prosperity Ave | Ste A | Fairfax, VA 22031
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