Hi,

I have some communications I can share as well. See below for our most recent messaging that the city is pushing out to its community based partners which includes event organizers, arts organizations, venue operators, etc. I am the Meetings and Events lead for the San Jose emergency operations team, which includes convention and cultural facilities. We are following the County Health Department’s guidance, which we expect will change as Gov. Gavin Newsom just released new guidelines. It is an evolving situation, and the arts and convention sector is on the front line and getting hit hard and fast.

I hope that this is useful.

Reach out if you have questions.

Be well,

Kerry

Kerry Adams Hapner

Director of Cultural Affairs

Deputy Director of Economic Development

City of San Jose

200 E. Santa Clara St., 12^th Floor

San Jose, CA 95113

408-793-4333

www.sanjoseculture.org

Dear Community Partner,

We are sharing some resources to inform your organization's planning related to the novel coronavirus (COVID-19). Out of a total of 5 Stages, the City of San José is in Stage 4, High Response Level of its Pandemic Response Plan and has Proclaimed a Local Emergency. This means that there is high risk to the local population. The goal is to slow the spread of COVID-19 and reduce the number of people infected.

The Santa Clara County Health Department has a webpage dedicated to COVID-19 with updates and guidance for workplaces, travel, schools, at-risk populations, and mass gatherings.

On the evening of March 9, County Health Officer Dr. Sara Cody officially announced the issuance of a legal Order requiring cancellation of mass gatherings (public or private) consisting of more than 1,000 persons and published new recommendations to help protect residents from COVID-19. The order went into effect at 12 a.m. on March 11 through March 31^st, 2020.

A “mass gathering” is any event or convening that brings together one thousand (1,000) or more people in a single room or single space at the same time, such as an auditorium, stadium, arena, large conference room, meeting hall, cafeteria, theater, or any other confined indoor or confined outdoor space.

Read the County order and latest guidance.

Read the full County order.

At this time, the County Health Department has updated guidance for persons hosting gatherings and community events with fewer than 1,000 people. The County Health Department strongly urges postponing or cancelling gatherings and community events where large numbers of people are within arm’s length of one another.

If you can’t avoid bringing groups of people together:

In advance of your event, communicate on health protocol and urge anyone who is sick to not attend.
Before they arrive, encourage those who are at higher risk for serious illness to not attend.
Upon arrival, stop anyone who is sick with fever or respiratory symptoms from attending.
Give people more physical space so that they aren’t in close contact as much as possible. By example, the City is practicing 3’ to 6’ physical distancing (described as social distancing) and is asking City Council meeting attendees to sit in every other row and in every third seat. The City is now posting social distancing flyers in public spaces to educate on its importance at this time.
Ensure that there are adequate supplies of hand hygiene materials and urge attendees to wash their hands often with soap and water for at least 20 seconds. If soap and water are not available, 60% alcohol-based hand sanitizer can be used.
Direct attendees to:

Avoid close contact with other people.
Avoid touching their eyes, nose, and mouth.
Cover their cough or sneeze with a tissue - if available - or into their elbow.

Clean surfaces with disinfecting wipes and other standard cleaners before, during, and after the event.

The County Health Department also provided ways to stay up to date:

Public Health Website: http://www.sccphd.org/coronavirus
Public Health Facebook: https://www.facebook.com/sccpublichealth
Public Health Instagram: @scc_publichealth
Public Health Twitter: @HealthySCC

In addition to these measures, the City asks that you educate your employees and patrons about using social distancing and post public notices at facilities that your employees and patrons utilize. As a reference, the City of San José created an opening greeting for community meetings that you can adapt for your organization (see attached).

The County Health Department has developed several multi-lingual flyers that are attached. Organizations are encouraged to communicate with patrons prior to their arrival at events to advise on taking precautions to mitigate and slow the spread of COVID-19.

Other resources to assist cultural and community-based organizations to prepare include:

Subscribe to the City of San José News Releases eNotification list to receive Flash Reports, and follow us at sanjoseca.gov and @CityofSanJose on Facebook, Twitter, Instagram and Nextdoor.

World Health Organization’s Key Planning Recommendations for Mass Gatherings in the Context of the Current COVID-19 Outbreak
The Center for Disease Control and Prevention’s Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease.
The Center for Disease Control and Preventions Get Your Mass Gatherings or Large Community Events Ready for Coronavirus Disease 2019.
ArtsReady, an online emergency preparedness service for the arts sector, has aggregated several resources to help arts organizations prepare for and respond to the potential impact the Coronavirus may have.

Finally, we are developing a list of programs and events that have been cancelled or postponed due to COVID-19 and we want to hear from you. Please respond if your organization has modified its programming.

This is an evolving situation and the City will provide updates as they are provided by the County Health Department. These are trying times, and we ask that you take the best precautions for your own, your employees’, your partners’, and your patrons’ health.

Sincerely,

The City of San José

From: United States Urban Arts Federation <nobody@simplelists.com>
Sent: Thursday, March 12, 2020 5:59 PM
To: usuaf@americansforthearts.simplelists.com
Subject: Daily digest for usuaf@americansforthearts.simplelists.com

[External Email]

Advice Request - Ally Haynes-Hamblen (12 Mar 2020 16:39 UTC)
RE: Advice Request - Engstrom, Randy (12 Mar 2020 16:50 UTC)
(missing)
(missing)
FW: Advice Request - Ally Haynes-Hamblen (12 Mar 2020 19:47 UTC)
Re: [Americans for the Arts] RE: Advice Request - Kara Elliott-Ortega (12 Mar 2020 17:38 UTC)
RE: [Americans for the Arts] RE: Advice Request - Ally Haynes-Hamblen (12 Mar 2020 17:56 UTC)
Re: [Americans for the Arts] RE: Advice Request - Glus, Jonathon (12 Mar 2020 18:40 UTC)
Clarify. Mitigate. Recover. - Engstrom, Randy (12 Mar 2020 19:03 UTC)
Re: [Americans for the Arts] Clarify. Mitigate. Recover. - Omari Rush (12 Mar 2020 19:08 UTC)
RE: [EXTERNAL] Re: [Americans for the Arts] Clarify. Mitigate. Recover. - White, Ginger G. - AVD MA1785 Executive (12 Mar 2020 19:51 UTC)
RE: Clarify. Mitigate. Recover. - Ally Haynes-Hamblen (12 Mar 2020 19:42 UTC)
Re: [Americans for the Arts] RE: Clarify. Mitigate. Recover. - Griselda Suarez (12 Mar 2020 19:51 UTC)

Advice Request by Ally Haynes-Hamblen (12 Mar 2020 16:39 UTC)
Reply to list

Hello Fellow USUAF Colleagues:

I have been tasked with drafting a “Guiding Principles” document for the city of Las Vegas to use in determining whether or not an event that is open to the public should be canceled, due to the COVID-19 virus. I am wondering if anyone of you have something like this that is in process, or has already been drafted, that you would be willing to share. I’d like to not reinvent the wheel and ensure that whatever we employ in Las Vegas is in line with what other cities are using in their decision-making process as well.

Thanks in advance for your help!

P.S. This document will be used to inform not just cultural events, but all of our major special events and parades, as well as our Parks and Recreation activities, our community outreach through council offices and various city departments (like planning, community services, etc.), and our city’s education team (not the school system, our own supplemental education initiatives like after school care and extra-curricular programming for teens and middle schoolers, etc.).

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

ArtsLasVegas.org

lasvegasnevada.gov

RE: Advice Request by Engstrom, Randy (12 Mar 2020 16:50 UTC)
Reply to list

I will have a ton to share by the end of the day (have already been sharing with LA and Bay Area). It’s already quite real here in Seattle.

More soon,

Randy

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

From: usuaf@americansforthearts.simplelists.com <usuaf@americansforthearts.simplelists.com> On Behalf Of Ally Haynes-Hamblen
Sent: Thursday, March 12, 2020 9:39 AM
To: usuaf@americansforthearts.simplelists.com
Subject: [Americans for the Arts] Advice Request
Importance: High

CAUTION: External Email

Hello Fellow USUAF Colleagues:

Thanks in advance for your help!

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

ArtsLasVegas.org

lasvegasnevada.gov

To unsubscribe from this list please go to http://archives.simplelists.com

FW: Advice Request by Ally Haynes-Hamblen (12 Mar 2020 19:47 UTC)
Reply to list

In case this didn’t come through the list serve, resources from Meghan in Austin, TX are below!

702-229-6712 office

ArtsLasVegas.org

From: Wells, Meghan <Meghan.Wells@austintexas.gov>
Sent: Thursday, March 12, 2020 11:46 AM
To: Ally Haynes-Hamblen <ahamblen@LasVegasNevada.GOV>
Subject: FW: Advice Request

EXTERNAL EMAIL: This email originated from outside the organization, do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Ally,

I submitted this response to the listserv but not sure it got distributed (see below).

Meghan

From: Wells, Meghan
Sent: Thursday, March 12, 2020 12:32 PM
To: usuaf@americansforthearts.simplelists.com
Subject: RE: Advice Request

Here at SXSW Cancellation-Central, we are neck-deep in this dialogue.

Here is the latest guidance from City of Austin:

All updates for event organizers can be found online:

www.austintexas.gov/COVID19

www.austintexas.gov/ACE

The following documents provide additional information on risk factors for mass gatherings and a mitigation evaluation checklist for event organizers. These documents are for your information and planning purposes. Public Health and Permitting officials will be working with organizers in the coming days on steps to take.

Current Event Criteria Forms

Special Event Process Flow Chart

Criteria for Mass Gathering Events

Evaluation Check List

Meghan

Meghan Wells

Manager, Cultural Arts Division

City of Austin

512.974.9314

Pronouns: She/Her/Hers

Austincreates.com

From: usuaf@americansforthearts.simplelists.com [mailto:usuaf@americansforthearts.simplelists.com] On Behalf Of Engstrom, Randy
Sent: Thursday, March 12, 2020 11:51 AM
To: usuaf@americansforthearts.simplelists.com
Subject: [Americans for the Arts] RE: Advice Request

*** External Email - Exercise Caution ***

I will have a ton to share by the end of the day (have already been sharing with LA and Bay Area). It’s already quite real here in Seattle.

More soon,

Randy

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

CAUTION: External Email

Hello Fellow USUAF Colleagues:

Thanks in advance for your help!

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

ArtsLasVegas.org

lasvegasnevada.gov

To unsubscribe from this list please go to http://archives.simplelists.com

CAUTION:This email was received at the City of Austin, from an EXTERNAL source. Please use caution when clicking links or opening attachments. If you believe this to be a malicious and/or phishing email, please forward this email to CSIRT@austintexas.gov.

Re: [Americans for the Arts] RE: Advice Request by Kara Elliott-Ortega (12 Mar 2020 17:38 UTC)
Reply to list

City of Boston will also have more by the end of the day.

On Thu, Mar 12, 2020 at 12:51 PM Engstrom, Randy <Randy.Engstrom@seattle.gov> wrote:

I will have a ton to share by the end of the day (have already been sharing with LA and Bay Area). It’s already quite real here in Seattle.

More soon,

Randy

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

CAUTION: External Email

Hello Fellow USUAF Colleagues:

Thanks in advance for your help!

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

ArtsLasVegas.org

lasvegasnevada.gov

To unsubscribe from this list please go to http://archives.simplelists.com

Kara Elliott-Ortega

Chief of Arts and Culture

Mayor's Office of Arts and Culture, City of Boston

617.635.2437 (w)

RE: [Americans for the Arts] RE: Advice Request by Ally Haynes-Hamblen (12 Mar 2020 17:56 UTC)
Reply to list

Thank you both!

702-229-6712 office

ArtsLasVegas.org

From: usuaf@americansforthearts.simplelists.com <usuaf@americansforthearts.simplelists.com> On Behalf Of Kara Elliott-Ortega
Sent: Thursday, March 12, 2020 10:39 AM
To: usuaf@americansforthearts.simplelists.com
Subject: Re: [Americans for the Arts] RE: Advice Request

EXTERNAL EMAIL: This email originated from outside the organization, do not click links or open attachments unless you recognize the sender and know the content is safe.

City of Boston will also have more by the end of the day.

On Thu, Mar 12, 2020 at 12:51 PM Engstrom, Randy <Randy.Engstrom@seattle.gov> wrote:

I will have a ton to share by the end of the day (have already been sharing with LA and Bay Area). It’s already quite real here in Seattle.

More soon,

Randy

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

CAUTION: External Email

Hello Fellow USUAF Colleagues:

Thanks in advance for your help!

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

ArtsLasVegas.org

lasvegasnevada.gov

To unsubscribe from this list please go to simplelists.com

Kara Elliott-Ortega

Chief of Arts and Culture

Mayor's Office of Arts and Culture, City of Boston

617.635.2437 (w)

To unsubscribe from this list please go to http://archives.simplelists.com

Re: [Americans for the Arts] RE: Advice Request by Glus, Jonathon (12 Mar 2020 18:40 UTC)
Reply to list

San Diego is updating again today.

Will share.

Sent from my iPhone

On Mar 12, 2020, at 11:35 AM, Ally Haynes-Hamblen <ahamblen@lasvegasnevada.gov> wrote:

Thank you both!

702-229-6712 office

ArtsLasVegas.org

EXTERNAL EMAIL: This email originated from outside the organization, do not click links or open attachments unless you recognize the sender and know the content is safe.

City of Boston will also have more by the end of the day.

On Thu, Mar 12, 2020 at 12:51 PM Engstrom, Randy <Randy.Engstrom@seattle.gov> wrote:

I will have a ton to share by the end of the day (have already been sharing with LA and Bay Area). It’s already quite real here in Seattle.

More soon,

Randy

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

CAUTION: External Email

Hello Fellow USUAF Colleagues:

Thanks in advance for your help!

Ally R. Haynes-Hamblen

Director

Office of Cultural Affairs

702-229-6712 office | 702-236-3880 mobile

495 S. Main St. | Las Vegas, NV 89101

<image001.png>

To unsubscribe from this list please go to simplelists.com

Kara Elliott-Ortega

Chief of Arts and Culture

Mayor's Office of Arts and Culture, City of Boston

617.635.2437 (w)

To unsubscribe from this list please go to http://archives.simplelists.com

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Clarify. Mitigate. Recover. by Engstrom, Randy (12 Mar 2020 19:03 UTC)
Reply to list

Hello USUAF,

Here’s what we developed for the Mayor. I’m happy to arrange a call at some point to talk about the real time public health impacts that we are seeing…I’ve been working out of the Emergency Operations Center for most of the week. Rest assured, this in not a hoax. But we will persist.

In response to mounting public health information and international evidence, leadership must take clear and decisive action to control the spread of COVID19 in Seattle, King County, and Washington State.

CLARIFY: What do people need to know now?

· Share information clearly and quickly as it is available:

· Events and gatherings over 250 people are no longer permitted (through March, and possibly longer)

· Smaller events may only be held provided that appropriate social distancing can be maintained (generally 50% of posted room/venue capacity UPDATE AS NEEDED)

· Regular calls and webinars will be hosted by multiple departments to key constituents

· A community survey has been developed and will be distributed to businesses and organizations to track cultural and economic impact

· Survey results will be tracked by a City dashboard to assess the impact of the issue

· We are supporting workers and vulnerable families wherever possible (utility deferred payments, eviction relief)

· We will continue to direct public to KC PH site for COVID19 info

· [Make it actionable. Once guidance is clear and simple, we should identify precisely what behaviors are recommended: what, when, where to that we can make it as easy as possible. We could influence

· behavior beyond our announcements by acting to ensure that people have the capability, opportunity, and motivation, to enact the recommended behaviors.]

MITIGATE: What can we do short term?

Provide any support possible in the short term to reduce harm and immediate impacts:

· Small Business Assistance Fund and Recovery Task Force (OED)

· Re-Allocation of funding resources focused on short term relief – RENT AND PAYROLL (ARTS,DON)

· -Leveraged partnerships (Seattle Foundation, Gates, Vulcan, IAC)

· Signal Boosting (Crowdfunding, continued giving, evangelism of community orgs)

RECOVERY: What is our long term plan?

Prepare an aggressive, collaborative strategy to drive local commerce:

Civic Narrative

· Seattle will need a comprehensive story of shared values to bring partners and resources to the table in order to strengthen our local economy and culture

· Develop a comprehensive Civic Philanthropy Strategy

· The Civic Narrative and be used to attract significant local and national resources

· Leveraged Partnerships - Visit Seattle, DSA, The Chamber and Inspire Washington all have a vested interest to drive commerce downtown and into neighborhoods

· Summer Studio

· In the likely reduction in tourism presence this summer, ARTS/DON/OFM/OED/CEN and others should refine the Summer of Art Concept as an explicit economic recovery strategy

Some History (if it's helpful):

In 1971, Seattle experienced the worst recession in its history; Boeing laid off over 65% of their workforce. A sign went up next to Boeing Field that read 'Will the Last Person Out of Seattle Please Turn Off the Lights?'. It was in this context that 35-year-old Mayor Wes Uhlman established the Seattle Arts Commission (and later that year, what would become the Bumbershoot Festival). People asked Mayor Uhlman why charter a local arts agency in the shadow of Seattle's worst recession... he said because we had to give people hope.

This City has come back from moments like this before, and nearly 50 years ago, we looked to our creative and cultural community to do so. We can again open our doors and restore the heart and the economy of our City.

Randy Engstrom (he/him)

Director | Seattle Office of Arts & Culture

o: 206.684.7173| c: 206.496.6720

seattle.gov/arts | Making Art Work

Facebook|Twitter|Instagram| Subscribe to ARTS Enews

Re: [Americans for the Arts] Clarify. Mitigate. Recover. by Omari Rush (12 Mar 2020 19:08 UTC)
Reply to list

Thanks for sharing, Randy—and everyone else has or is planning to do so!

-o

On Thu, Mar 12, 2020 at 3:04 PM Engstrom, Randy <Randy.Engstrom@seattle.gov> wrote: